Call for Applications for Executive Director
January 22, 2018
Central Wisconsin Symphony Orchestra—Executive Director
The Central Wisconsin Symphony Orchestra, established in 1948, is a regional, professional organization, serving the residents of Central and Northern Wisconsin. The 80-member orchestra’s mission is to enrich, engage, and educate through the power and performance of live music, with a vision of serving as a center of artistic excellence. Through leadership and partnerships, the CWSO nourishes spirits, and develops intellectual and creative capital, adding value for all.
The CWSO functions in four tiers:
Four classical concert cycles per season, with each concert performed twice on concert weekends in Sentry Theater, seating capacity of 673. Recent guest artists have included Rachel Barton Pine, David Taylor, Sara Davis Buechner, Marc Geujon, Julie Simson, as well as multiple soloists from UW-Stevens Point’s celebrated music faculty. Recent partnerships have included performances with the Point Dance Ensemble, the combined choirs of UW-Stevens Point, the Monteverdi Chorale, and the Wausau Lyric Choir.
Three performance cycles of the Central Wisconsin Jazz Ensemble – a 16-piece professional big band performing standards, newly composed music from local and regional artists, and featuring renowned soloists. Also offered are informal, intimate, live jazz combos through the Scarabocchio Jazz Listening Sessions, organized and produced through partnerships with the Department of Music at UW-Stevens Point.
A robust education and community outreach program with a dedicated staff, planning and producing multiple school and community visits, weekly recitals at the Leigh Yawkey Woodson Art Museum during the 10 week Birds in Art exhibition, annual young artist concerto competitions, and education concerts for area school-aged students, as well as many other activities and programs.
Management of the Smith Scarabocchio Art Museum, where the CWSO operations have been housed since January of 2015. The Museum, property of the City of Stevens Point, serves as cultural resource for artwork display, civic and cultural meetings, and live performances.
As a 501 (c) 3 organization, the CWSO has strong community partnerships and affiliations with a broad spectrum of business and civic entities including the College of Fine Arts and Communication at the University of Wisconsin-Stevens Point, the Parks & Recreation Department of the City of Stevens Point, and Sentry Insurance as well as numerous other companies. The CWSO holds memberships with the Portage County Business Council, the Association of Wisconsin Symphony Orchestras, Arts Wisconsin, and the League of American Orchestras. With active participation and leadership in the community through CREATE portage county, the Stevens Point Area Convention and Visitors Bureau, and various service organizations, the CWSO’s presence is central to the growing arts and cultural life of the region.
CWSO is led by a 20-member board of directors, representing a six county region, with a strong committee structure including governance, marketing, special events, finance, and artistic. The CWSO operates with an annual budget of approximately $275,000 and supported by five dedicated and experienced professionals. Both paid and unpaid (for credit) internships are offered through partnerships with the Arts Administration program and the Career Ready Internship program at UW-Stevens Point. The recent major funding campaign enabled the CWSO to purchase and install Patron Manager software.
The Central Wisconsin region comprises an area rich in natural, cultural, economic, agricultural and educational resources. The larger cities include Stevens Point, Marshfield, Wausau, Wisconsin Rapids, and Waupaca. Home to corporations such as Sentry Insurance, Skyward, Travel Guard, Marshfield Clinic, Aspirus, Ascension, Renaissance Learning, Wausau Financial Systems, UW-Stevens Point, North Central Technical College and Mid-State Technical College, to name a few, the regions’ quality of life is incomparable due to the natural surroundings of woodlands and water. Stevens Point is ranked in the top ten small college towns by Schools.com (The Municipal, January 12, 2018). With a daily Farmers’ Market right outside the front door of the CWSO offices, the area’s support of local agriculture makes the region attractive to an abundance of restaurants, CSA markets, and gathering spaces downtown. The 30-mile Green Circle Trail offers year-round opportunities to connect with the pristine natural environment.
The Executive Director is responsible for managing the human and financial resources of the Central Wisconsin Symphony Orchestra (CWSO) in order to achieve the orchestra’s mission. To that end, the Executive Director is responsible and accountable for all aspects of the organization and implementing the policies set by the Board of Directors. The Executive Director will serve as the chief operating officer of the CWSO and reports to the Board of Directors through the Board President. This is a full-time salaried position of approximately 40 hours per week.
Roles and Responsibilities:
Assist and participate in the development and implementation of a master plan for the orchestra that supports the artistic, financial and public relations objectives of the organization.
Develop and implement current and long-range administrative and personnel planning to ensure that the organization is effectively structured and staffed competently.
Board of Directors
Advise the Board on matters within the Executive Director’s scope of responsibilities to promote the efficient operation of the orchestra and the delivery to the public of the services the Association was chartered to provide.
Staff the Board and its committees; ensure that meeting minutes are recorded and filed.
Serve as an Ex Officio member of all Board committees.
Attend all meetings of the Board and Executive Committee; prepare and present reports each Board and Executive Committee meeting and for other committee meetings as required.
Working with the Nominating Committee, help to identify and recruit qualified candidates for Board membership; assist with new member orientation.
Assist the Board in planning and implementation of the annual meeting of the Board.
Fund Raising and Development/External Relations
Ensure effective communications with the Association’s constituencies: volunteer groups, other arts organizations, public agencies, government agencies and the general public to achieve the public service objectives of the Association.
Assist Board and President in fund-raising activities, including annual fund drive, corporate sponsorships, special events, endowment campaigns, planned giving program and identification and cultivation of donors.
Prepare and submit grant applications and reports to foundations, corporations, and government agencies.
Ensure that all contributions and other support are acknowledged as may be required by law and as is otherwise appropriate; maintain accurate and complete records of financial contributions and other substantial support.
Direct advocacy activities at local, state and federal level. Monitor legislative activity that affects the orchestra and recommend appropriate action to the Board of Directors.
Assist in the development, implementation and monitoring of orchestra’s artistic objectives.
Consult with the Music Director in the selection of guest artists, guest conductors, performing groups and programs to support the orchestra’s artistic objectives.
Negotiate contracts for all guest artists within budget parameters set by the Board. Arrange for their transportation, lodging and entertainment. Hire itinerant players as needed.
Arrange for all hospitality and per diem of guest artists
Prepare and review all contracts for guest artists, major contracted services and staff employment offers for the Executive Director’s signature.
Develop an annual master plan for orchestra operations, including rehearsal schedules, local and run-out concerts, program themes and ideas, special events, broadcasts and audience development. Direct implementation of the master plan.
In consultation with the Music Director, seek and obtain new opportunities for performances by the orchestra and its ensembles.
Negotiate and execute concert hall leases and rent other concert space as required.
Secure required equipment, instruments, licenses and permits.
Oversee the movement of equipment by the Operations Manager.
Ensure that rehearsals and concerts are properly staffed.
Attend rehearsals and concerts as necessary.
Marketing and Promotion
Develop and implement a marketing plan for subscription campaigns and for individual performances, using appropriate advertising and publicity to achieve maximum season and single ticket sales; oversee ticket sales operations.
Maintain relationship with media contacts; generate feature stories in print and broadcast media about the orchestra.
Working with the Finance Manager and Treasurer, ensure that accurate books of accounts are maintained; maintain bank accounts as directed by the Board.
Working with the Finance Manager and Treasurer, prepare and submit for approval annual operating budgets. Monitor and authorize expenditures in accordance with approved budget; prepare updated projections based on actual income and expense activity.
Oversee the Finance Manager in preparing monthly financial statements, including cash flow projections, for Board review and approval. Review and approve accounts payable and receivable.
Ensure that grants are spent in accordance with grant guidelines and that all reporting requirements are met. Administrative
Maintain the business office of the organization.
Purchase equipment, supplies, etc., according to budget and approved procedures.
Handle correspondence, including patron suggestions and complaints.
Maintain document according to legal requirements and/or Board policies and procedures.
Maintain adequate insurance to protect the orchestra’s assets/property as well as Directors and Officers insurance for the Board of Directors.
Recruit, select and supervise administrative staff. Promote, discipline and terminate in accordance with legal requirements and Board policy. Evaluate staff performance as needed but at least annually in writing. Maintain personnel files.
Recruit volunteers and hire interns.
Develop, implement and monitor compensation and benefits programs.
Ensure that all employer responsibilities are met and that the organization is in compliance with all local, state and federal laws.
Prepare and revise job descriptions, employee handbook and employment policies.
Assist Music Director in hiring of all musicians; negotiate and execute individual contracts according to approved budget and policies set by the Board.
Serve as principal staff spokesperson/liaison to the orchestra for policy issues and non-artistic matters.
Coordinate all aspects of auditions with the Operations Manager.
Work with organizations to help secure musicians for other CWSO events in the communities.
Together with the Education and Outreach Manager, recommend to the Board appropriate education initiatives and implement them.
Keep abreast of activities and developments in the orchestra field; advise the Board of matters that may be helpful to promote the orchestra’s objectives.
Perform other duties as assigned by the President of the Board.Traits and Characteristics
An appreciation of music, knowledge of marketing principles and experience with budgets and ability to assist in the management of a non-profit organization. An ability to work with volunteers and to communicate effectively with the board, volunteer committees and the public. Experience in planning and success in managing deadlines. An ability to give leadership to the Board as needed for the good of the organization. Basic computer knowledge and good time management skills required.
Demonstrated experience in a leadership role with a nonprofit performing arts organization is required, with results in achieving successful fundraising and institutional advancement efforts, artistic and educational impacts, and operational efficiency. Candidates must have experience planning, designing, and implementing effective programming, marketing, and fundraising efforts. Bachelor’s degree in a related field is required and graduate degree or equivalent experience in business, arts administration, or a related field is highly desirable.
Compensation and Benefits
CWSO offers an attractive compensation package including salary, flexible health insurance, simple IRA, as well as vacation, PTO, and generous professional development opportunities, including travel for technical training and state and national organization meetings.
Applications and Inquiries
Please submit a cover letter and resume (electronic submissions preferred) by March 31, 2018, with a summary of demonstrable accomplishments to:
P.O. Box 65
800 Main Street
Stevens Point, WI 54481
ATTN: Dr. Sue Buck, President, Board of Directors
Central Wisconsin Symphony Orchestra is an equal-opportunity employer that welcomes any qualified applicant and values diversity, equity, access, and inclusion.
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